Catalog review and privacy
Catalog contributions are reviewed by a Librarian, a trusted BaubleStash role. Review protects the shared catalog from accidental duplicates, unsupported claims, and private information.
What a Librarian checks
- Whether the ornament already exists
- Whether the release details are consistent
- Whether the item number and barcode evidence are plausible
- Whether the selected photos are appropriate for a public catalog
- Whether the contribution duplicates or conflicts with another record
A Librarian may edit fields, attach the evidence to an existing record, publish a new record, or reject the submission with a reason.
What approval publishes
Approval can publish:
- Ornament name, manufacturer, series, and description
- Release year, edition, packaging, and manufacturer item number
- Selected barcode evidence as catalog barcode records
- Selected photos as public catalog images
Approval does not publish:
- Your private notes
- Your condition
- Your storage box
- Your purchase details
- Your unselected photos
- Your private ornament records or ownership count
What stays private
- My Stash and its contents
- Device-only Free photos
- Unselected cloud photos
- Personal notes and box locations
- Your account email and display name outside the review context
The public catalog does not show who owns a private copy or where it is stored.
Why review matters
A barcode is evidence, not proof. The same barcode can appear on more than one release, and a handwritten year may be wrong. Review keeps uncertain claims from becoming automatic facts.
Review also prevents private photos from becoming public by accident.
Rejected contributions
A rejection is not a judgment of your ornament. It may mean:
- The record already exists.
- The details could not be verified.
- A photo was not suitable for public use.
- The release needs more evidence.
If a reason is shown, use it to improve a later submission. You can also add the ornament privately and keep using it.
Correcting the catalog later
If you notice a public catalog error, use Suggest correction from the ornament page. The change remains pending until a Librarian reviews it.